This section provides a detailed description of the scope and responsibilities of each service package.
All services are designed primarily for foreign-affiliated companies with small Japan offices, typically with up to five employees.
① Payroll Basic – Details
Payroll Basic covers the essential payroll-related processes required for compliant payroll operations in Japan, without ongoing HR management or social insurance procedures.
Monthly Payroll Processing
1 Monthly payroll calculation based on client-provided data (12 payroll cycles per year)
2 Preparation of bilingual payroll reports (English / Japanese)
3 Preparation of bank transfer files for salary payments
(Zengin format compatible with Japanese banks)
4 Monthly English explanation document outlining payroll calculation logic
5 Online delivery of salary and bonus payslips
Year-end Tax Adjustment & Statutory Reporting Support
1 Year-end Tax adjustment processing (年末調整-Nenmatsu-chosei) conducted online once per year
2 Online delivery of withholding tax certificates (源泉徴収票-Gensen-choshu-Hyo)
3 Provision of supporting data for statutory total withholding reports (法定調書合計表資料- Houtei-chosho-gokei-hyo)
4 Provision of supporting data for salary payment reports (給与支払報告書作成用資料- Kyuyo-shiharai-hokokusyo)
5 Provision of withholding tax ledger (源泉徴収簿-Gensen-chosyu-bo)
6 Annual Year-to-Date (YTD) payroll report (賃金台帳-Chingin-daicho）
My Number Management
1 Secure online management of My Number (Individual Number) data
2 Access control and handling in accordance with Japanese regulations
Employee & Dependent Information Management
1 Maintenance and update of employee master data
2 Maintenance and update of dependent information relevant to payroll and year-end tax adjustment
② Payroll & HR Core – Details
(Standard / Recommended)
Payroll & HR Core includes all services under ①Payroll Basic and adds HR and statutory support required for day-to-day operations in Japan.
Additional services on top of “Payroll Basic” are as follows.
Social Insurance & Labor Insurance Procedures
１ Handling of ad-hoc statutory procedures related to employee events, including
employee onboarding and offboarding, salary changes, and changes to dependents or address
2 Ongoing handling of statutory filings related to social and labor insurance matters, including:
- Annual labor insurance premium declaration and reconciliation
(annual calculation and filing of labor insurance premiums) - Submission of the standard remuneration report for health insurance and pension
(Calculation Base Report) - Application support for statutory benefits under
health insurance, employment insurance, and workers’ compensation insurance
HR & Labor Consultation
- Day-to-day consultation regarding HR and labor matters in Japan
- Practical guidance aligned with Japanese labor regulations
- Support focused on operational clarity rather than abstract legal theory
Compliance-Oriented Operations
- Ongoing support to maintain consistency with Japanese labor regulations
- Structured handling of payroll and HR operations to reduce operational risk
Communication & Coordination
- English-supported communication as a standard
- HQ-oriented explanations designed to clarify Japanese payroll and HR practices
This package is recommended for companies that do not maintain an in-house HR or general affairs function in Japan.
③ Payroll & HR Core + Tax Filing & Payment Support – Details
An extended package that builds on Payroll & HR Core and adds tax filing and payment support for payroll-related taxes in Japan.
This package is designed for companies that wish to retain all services included in Payroll & HR Core, while adding support for the filing and payment of withholding income tax and resident tax, which are frequently requested by foreign-affiliated companies operating in Japan.
It is particularly suitable for companies that do not maintain an in-house HR or general affairs function in Japan, or for headquarters teams that prefer not to manage Japan-specific tax filing and payment workflows internally. Additional services on top of “Payroll & HR core” are as follows.
Tax filling and payment related to Payroll
- Coordination and practical support for the filing and payment of withholding income tax and resident tax
- Coordination with tax professionals, including
confirmation of filing and payment details and support for information sharing
All other services related to social insurance, labor insurance, and HR consultation remain identical to those included in Payroll & HR Core.
This package is recommended for companies without an in-house HR or general affairs function in Japan that prefer a simplified and integrated approach to payroll, HR, and payroll-related tax filing and payment, while maintaining compliance and clarity.
If required, support for corporate tax compliance, and tax audit responses can be provided under a separate engagement with a tax accountant.
(Optional Service) Bonus Payroll Processing
1 Bonus calculation based on client-provided data
2 Preparation of bilingual bonus payroll reports (English / Japanese)
3 Preparation of bank transfer files for bonus payments
(Zengin format compatible with Japanese banks)
4 English explanation document outlining bonus calculation logic
5 Online delivery of salary and bonus payslips